Some Things to Consider When Buying an All-In-One Printer – Knowing Your Printer Requirements

January 19, 2010 No Comments

An all-in-one printer (or a multifunction printer, as some would call it) offers utmost convenience. Who wouldn’t want to have a printer/copier/fax/scanner in just one device or unit? However, the cost of the unit as well as the subsequent costs for maintenance and printer cartridges may be quite high for all-in-one printers. As such, you have to ask yourself the right questions and evaluate your printer requirements thoroughly to determine which all-in-one printer model is right for you.

The first thing to do when you are planning to purchase an all-in-one printer is to know your printer requirements. To help you establish your printer requirements, here are some questions you should ask yourself or your team in the workplace:

1.  Do you need to print in color? Or do you print in color frequently? This question can actually tell you a lot of things. For one, it can give you very valuable insights as to how your office functions or how much you print personally (if you’re getting an all-in-one printer for personal use). In answering this question, it is important to keep in mind not only your present or current needs but also your planned or future needs such as if in the coming months your company is expecting to print a lot of marketing kits or documentations. You should also consider the way you or the company see how you will use the device in the months, or possibly years, to follow.

2. What size of prints or copies is needed? Most of the all-in-one printer models today can print large copies (as big as the size of tabloids) but features concerning paper or print sizes oftentimes require additional acquisition costs. If you or the company only requires the usual letter or legal-sized prints, then you can save money since you can get all-in-one printers that do not have additional specialized paper/print size features. But if you think you’ll eventually need to prints as big as 11 x 17, then maybe you should opt for an all-in-one printer that can handle this size.

3. How fast do you need to print or copy? This question is more of for business or companies but individuals who do personal printing may also need or appreciate the print rate feature. A lot of printer users are tricked into thinking that the rated speed from the device’s manufacturer is already the speed at which the device will print. This is not always the case. In fact, most printer manufacturers tend to exaggerate their print speed. The best way to do this is to do some test prints yourself and ask the sales person in charge of the device how many pages it can print per minute. It is better not to take the published speed for granted; otherwise, the device might not live up to the expectation and you’ll just end up disappointed. 4. How many people will use the printer? Again, this question is more of for a company or business although it may also work for individuals. Try to determine or understand who prints often or who needs a printer, how often they will use it, and so on. These can help you determine the right location for the printer (if it’s going to be a network or workgroup printer). It can also help you determine which printer brand or model is the right one for you (e.g. if you need a heavy-duty printer, if you need a scanner/fax, and so on).

Well, this is all for now…stand by for our next post which is the second in this series.

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